Departments and Units

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DEPARTMENTS

Finance & Accounts DepartmentProductivity, Prices & Income DepartmentEvaluation and Grading DepartmentManagement Information DepartmentSpecial Duties DepartmentCompensation DepartmentAdministration Department

The Department is responsible for the custody of receipt, disbursement, and accounting for all monies received and expended by the Commission.

FUNCTIONS

The main functions of the Department among others can be summarized as in the following:

  • advising the Accounting Officer on all financial matters as well as the more technical provisions of the financial regulations and other treasury and finance circulars.
  • ensuring compliance with the financial regulations, other extant circulars, and the accounting code by all staff involved in financial matters in the Commission
  • ensuring adequate supervision of the disbursement of funds and proper monitoring and accounting for revenue.
  • maintaining proper accounting records such as books of accounts, main and subsidiary ledgers.
  • preparation and defense of the budget proposals and ensuring effective budget control by matching or comparing budgeted figures with actual expenditure or revenue as the case may be and advising the Accounting Officer appropriately
  • ensuring prompt rendition of all returns e.g consolidated Accounts (monthly transcripts), Bank reconciliation statements, Revenue and Expenditure returns as prescribed in the extant regulations

STRUCTURE

The Department comprises of two Divisions namely:

  1. Finance Division and
  2. Budget Division.

The Finance Division comprises of the Funds Section. The Division among others handles the preparation of the Commission’s Capital and Recurrent Budget. It also handles the issuing of AIEs following the release of cash backing of expenditure warrants etc.

The Budget Division maintains the books of accounts and records and prepares statutory returns for the rendition of accounts for the funds expended by the Commission. Such returns include but not limited to expenditure returns, transcripts of accounts and bank reconciliation statements, etc. The Accounts Division comprises the Central Pay Office (CPO), Other Charges, Salaries, Final Accounts, Advances, Checking, Bank Reconciliation, and Pension Accounts Sections all co-ordinated by the Chief Accountant.

HEAD OF DEPARTMENT

OGODO, Chinasa – Director, F & A

ACTIVITIES

Some activities performed by the sections in the department include:

Budget Section:

  • Collects and collates estimates from all departments of the Commission; Capital and Recurrent;
  • Prepares the Commission’s annual Capital and Recurrent budget;
  • Liaises with the Federal Ministry of Finance for the purpose of budget implementation and release of funds;
  • Monitors the performance of the Commission’s budget to ensure that the pattern of spending conforms to the Appropriation Act by way preparation of budget implementation report

Other Charges section:

This section controls the Overhead and Capital vote books of the Commission.

  • Prepares weekly balances of various accounts subheads;
  • Ensures that appropriate liabilities are taken for contract awards;
  • Raises payment vouchers for the payment of claims of staff of the Commission, Contractors; individuals, firms, Corporate Organizations, and Agencies;
  • Prepare expenditure returns for recurrent expenditure;

Salary Section:

This section ensures prompt payment of salaries to staff;

  • Ensures that all deductions made from salaries are promptly remitted to appropriate beneficiaries;
  • Prepares Schedules of monthly pension deductions to PENCOM;
  • Balances the personnel cost vote book on a monthly basis;
  • Ensures that staff is properly introduced to the payroll at the beginning of each year.

Checking Section:

  • Scrutinizes all vouchers both personnel overheads and capital before the vouchers are sent to the Internal Audit.
  • Advances Section:
  • Ensures that advances (Motor vehicles, spectacle, etc.) granted to members of staff of the Commission are properly recorded;
  • Monitors retirement of advances granted to members of staff of the Commission;
  • Renders returns of outstanding advances to the OAGF;
  • Maintains the Advances Ledger for the recording of advances granted to staff;

Final Account:

  • Prepares transcripts of Accounts for onward submission to office of the Accountant-General of the Federation (OAGF);
  • Prepares bank reconciliation statement;
  • Ensures that the accounting codes and the new Chart of Accounts (COA) are implemented;
  • Provides the necessary records and materials for external auditors and OAGF to facilitate audit assignments

Central Pay Office:-

  • Ensures payment to approved beneficiaries;
  • Takes Custody of security documents;
  • Remits taxes and other deductions to the appropriate authorities;
  • Collects statement of accounts both personnel, overhead and Capital from banks maintained by the Commission;
  • Implements the e-payment policy of the Government by submission of mandates to banks in hard and soft copies;
  • Maintains the Cash books of the Commission;
  • Operates the bank accounts of the Commission.

The Productivity, Prices and Incomes Department, being one of the operational departments of the Commission is mandated to carry out functions that will promote schemes for raising productivity in all sectors of the economy, monitoring the movement of all forms of non-wage incomes and prices as well as their effects on worker’s wage and salaries. It is also saddled with the responsibility of interpreting the relationship that exists between productivity and workers’ salaries.

FUNCTIONS

Some of the functions of the Department as stipulated by the Commission’s Act include:

  • advise the Federal Government on national incomes policy;
  • keep the Federal Government informed continuingly of movement of all forms of income and propose guidelines relating to profits, dividends and all incomes other than wages;
  • establish and run a data bank or other information center relating to data on wages and prices or any other variable and for that purpose to collaborate with data collection agencies to design and develop an adequate information system;
  • keep prices under continuous surveillance, interpret price movements and relate them to other development in the national economy;
  • encourage and promote schemes for raising productivity in all sectors of the economy;
  • inform and educate the public on prices, wages and productivity, their relationship with one another and their inter-play in determining standards of living and real economic growth; and
  • examine and advise on any matter referred to the Commission by the Federal and State Governments concerning any of the function conferred on it by or according to this Act;

STRUCTURE

The Department has two Divisions namely:

  1. Prices and Incomes; and
  2. Productivity

HEAD OF DEPARTMENT

ORESANYA, Babatude Olumuyiwa – Ag. Director, PPI

ACTIVITIES

The Department is presently handling three major on-going programs and activities. They are:

  • Price Survey
  • Productivity Measurement
  • Incomes Survey of Informal Sector.

The Department is primarily charged with the responsibility for grading, upgrading, reviewing of evaluation plans, and setting job standards in the entire Public Service of Nigeria amongst others.

STRUCTURE

The Department has two main divisions namely:

  1. Job Evaluation; and
  2. Job Grading.

HEAD OF DEPARTMENT

Mr. E. O. Kwevi – Ag. Director, Evaluation and Grading

FUNCTIONS

The functions of the Department as contained in the Commission’s enabling law, Act 99 of 1993, is to examine, streamline, and recommend salary scales applicable to each post in the Public Service. These objectives could be interpreted as follows:

  • undertaking the organizational analysis of objectives, goals, and structures of all establishments in the Public Services;
  • gathering job data through job analysis and preparation of job descriptions and specifications;
  • designing job features/factors or characteristics peculiar to all jobs in the Federal Public Service;
  • writing position analysis schedule (PAS) of every post by carrying out job evaluation exercises;
  • identifying benchmarks position of every job in the hierarchy – including the weighing of compensable factors;
  • writing job standards that reflect standards of performance required of every post holder;
  • undertaking job matching of posts through job attributes of the posts by comparing civil service jobs with the organized private sector jobs;
  • carrying out job inspection of the post to know the number of posts, cadres, professions and positions in the Federal Civil Service

ACTIVITIES

The Department is currently carrying out a job classification exercise which objectives are to:

  • re-classify and categorize jobs into various identified occupational groups in the Public Service;
  • produce a dictionary of jobs/occupations in the Public Service;
  • develop/design appropriate job standards for each occupation;
  • review/redesign/update current job evaluation plans which were first designed by the Udoji Public Service review Commission in 1974.

The Management Information Department is responsible for the ICT needs of the Commission. It maintains and adequately updates a databank on all aspects of salaries/wages in the entire Federal Public Service. It liaises, from time to time with the operational departments of the Commission to analyze data and give appropriate information, as the need arises, to the general public on matters relating to national policy on incomes and wage bill of government.

FUNCTIONS

The functions of the Department, among others, are to:

  • set up, maintain and run a databank on components of salary administration for the Commission;
  • implement and evaluate, for the Commission, IT project processes/plans/operations
  • build IT standards, certification, compliance, and research into areas of appropriate technology adoption for the Commission
  • encourage IT Governance: program/project management, vendor management, and IT budget planning
  • develop functional and secure network architecture, and constant scanning, testing, and traffic monitoring of all network operations to reduce dependencies, threats, and intrusion
  • efficiently utilize/monitor IT resources to optimize internal operations and control;
  • provide a central point for information inquiry and management;
  • develop an overall IT strategic plan as a precursor to the Commission’s IT roadmap
  • develop, maintain and constantly update the web services of the Commission
  • educate and build the capacity of the workforce on issues relating to IT and allied services;
  • maintain and update the online representation of the Commission to relevant stakeholders;

STRUCTURE

The department is divided into two divisions, namely:

  1. Software Application Division;
  2. IT Infrastructure Division

HEAD OF DEPARTMENT

OJO, Olugbenga Oludare – Ag. Director, Management Information

ACTIVITIES

The Department is carrying out the following activities:

  • advises the Commission on issues relating to IT from time to time;
  • maintenance of the unified local networks;
  • upgraded the web services of the Commission and the creation of portal services as a platform for web applications;
  • development of an Electronic Content Management solution;
  • maintains Database on Manning Levels of the Federal Public Service in Nigeria
  • developed and maintains the salaries and wages management information system, and integrated management information system for the Commission, which so far include the following:
  1. Payroll Information System (PIS),
  2. Human Resources Information System (HRIS),
  3. Budget Information System (BIS),
  4. General Ledger Information System (GLIS), and,
  5. Accounts Payable Information System (APIS).

The Special Duties Department in NSIWC coordinates extra activities of the Commission i.e. activities not in the line schedules of the Commission as may be directed by the Chairman or Secretary to the Commission. The department undertakes such other services as the press activities, conferences, the publication of reports generated by the operational department of the Commission, and library services.

FUNCTIONS

The functions of the Department, among others, are to:

  • organize press conferences, press interviews and Annual Ministerial Press briefing in conjunction with the Federal Ministry of Information;
  • issue press invitations, Press Releases and the placement of Adverts, Promos, Jingles and announcements in the mass media for the Commission;
  • produce of an in-house newsletter designed to publicize the activities of the Commission;
  • maintain an up–to–date photo news board in the Commission;
  • ensure video coverage of the relevant activities of the Commission;
  • keep a video/photo library for future reference and documentation at all times;
  • make daily press cuttings and clippings of print media reports of activities of the Commission;
  • provide library services to the staff of the Commission

STRUCTURE

The department is divided into two divisions, namely:

  1. Media Affairs Division;
  2. Library & Publication Division

HEAD OF DEPARTMENT

NWACHINEMERE, Chukwuma Obiorah – Ag. Director, Special Duties

ACTIVITIES

The Department is carrying out the following activities:

  • advises the Commission on vital issues relating to press and media related matters.;
  • prevents/monitors the publication of news concerning the Commission;
  • creates a well-conducive atmosphere within the various media houses, members of the public with the Commission;
  • successfully undertook adequate publicity to various activities and interviews embanked upon by the Commission both within and outside the Commission in both print and the electronic media
  • publishes the following reports/publications of the Commission periodically:
    1. Quarterly Salaries and Wages Bulletin
    2. Annual Reports
    3. Annual Reports of Incomes Survey of the Informal Sector of Nigeria Economy
    4. Annual Reports of the Salary Inspection of selected establishment in the Federal Public Service
    5. Reports of the Quarterly Analysis of Real and Appropriate Wage in the Federal Public Service;

The Compensation Department is responsible for ensuring fair, transparent, and systematic implementation of public service pay policy.

STRUCTURE

The department is divided into two division, namely:

  1. Salary Administration; and
  2. Pay Research.

FUNCTIONS

The department performs amongst others; the following functions:

  • examine the salary structure in the public and private sector and recommend a wage framework with reasonable features of relativity and maximum levels which align with the national economy;
  • inform the Federal Government on incipient trends in wages and propose guidelines within which increase in wages should be confirmed;
  • recommend guidelines that will ensure harmony in work compensation policies in both the public and private sectors; and
  • examine the current rate of retirement benefits and recommend an appropriate mechanism for periodic review of retirement benefits.

HEAD OF DEPARTMENT

ADIGHIOGU, Anselm Chiadi, MCIPM (Ag. Director, Compensation)

ACTIVITIES

  • The department, on request, clarifies issues relating to salaries and wages administration in the public service;
  • Carry out pay research across the public and private sectors of the economy;
  • Carry out salary inspection of ministries, department, and agencies in the public sector of the economy

The Administration Department is responsible for the handling of human resource management and other general administrative processes as well as other duties that may be assigned to it from time to time by the Chairman.

FUNCTIONS

The Department is charged with the following responsibilities:

  • general administration, formulation, execution, and review of personnel policies;
  • coordination of matters relating to appointment, documentation, promotion, advancement, conversion, and confirmation;
  • the discipline of staff and related matters;
  • processing of the request for advances and leave etc;
  • training of staff both locally and internationally;
  • handles other aspects of staff development such as study leave with/without pay, mental and physical development including sporting activities;
  • handles staff welfare matters such as marriages, death, and related issues; and
  • coordinates the Transport Section of the Commission.

STRUCTURE

The Department is structured into two Divisions, namely:

  1. Staff Welfare and Training (SWT) and
  2. Appointment, Promotion, and Discipline (APD).
  3. The Staff Welfare and Training Division (SW&T)

The Staff Welfare and Training Division comprises of the Training Unit and the Staff Welfare Unit.

The Training Unit handles all training activities of the Commission, both locally and internationally. The Division relates well with some established training outfits such as Centre for Management Development (CMD), Corporate Administrators of Nigeria, Administrative Staff College of Nigeria (ASCON), etc, where the staff is sent for specific training which is aimed at bridging the skill deficiency gaps.

Procurement UnitLegal UnitSERVICOMUnitInternal Audit Unit

The Unit was established following the creation of the Procurement Officer Cadre in the Federal Public Service, and the subsequent directive by the Head of Civil Service of the Federation that all Ministries, Department, and Agencies should establish a Procurement Department accordingly.

The Procurement Unit serves as the Secretariat for the Procurement Planning Committee and is also responsible for managing all aspects of the Commission’s Procurement Process in line with the Public Procurement Act, 2007.

FUNCTIONS

  • Ensuring due process in the Procurement of goods and service in the Commission;
  • Undertaking market survey and maintenance of a periodically updated price database
  • Ensuring adherence to all extant Public Sector Procurement procedures and regulations;
  • Maintenance of a register of suppliers/Contractors for the Commission;
  • Effective liaison with the Bureau of Public Procurement (BPP);

STRUCTURE

The Procurement Unit reports to the Secretary to the Commission. It is through the Office of the Secretary to the Commission that the Unit relates to the Bureau of Public Procurement, and with other Departments and Units within the Commission.

The Accounting Officer (The Secretary to the Commission) supervises the conduct of all Procurement processes and also liaise with the Bureau of Public Procurement to ensure the contract of all procurement activities comply with all extant rules and regulations.

HEAD OF UNIT

ADOFU, Theophilus E. – Assistant Director/Head, Procurement Unit

ACTIVITIES

OVERVIEW OF PROCUREMENT ACTIVITIES

Procurement planning in the Commission started at the earliest part of the fourth quarter of every year when the operational departments are expected to submit their request for consideration and approval by the Procurement Planning Committee for the next fiscal years’ project execution. This is to ensure speedy implementation of projects by the Commission within the stipulated time frame.

STEPS INVOLVED IN THE PROCUREMENT PROCESS.

  • Identification of needs assessments by the Operational Departments
  • Appropriation
  • Advertisements
  • Transparent Pre-qualification
  • Bid Submission
  • Bid Opening
  • Bid Evaluation both technically and financially
  • Tenders Board Approval
  • Contract Execution

The Legal Unit is responsible for the provision of legal services to the Commission at all times, in line with the mandate establishing the Commission.
The unit also proffers advice to the Commission on the interpretation of the laws and other extant regulations guiding its operations.

FUNCTIONS

  • Proffers legal advice to the Commission;
  • Drafts legal documents;
  • Legal representation in suits involving the Commission;
  • Provides secretarial services to the Board of the Commission;
  • Drafts contract documents between the Commission and any other party.
  • Writes legal opinions where the need arises on any issue relating to the mandate of the Commission

HEAD OF UNIT

Barr. Chigozie George Iwuoha – Assistant Director, Legal Unit

ACTIVITIES

Currently, the Unit is involved in the following:

  1. Matters in Court:-
  2. Dr. Gbolagunte Vs. National Research Institute for Chemical Technology & Anor- Suit No. FHC/KD/CS/22/2009 Federal High Court Kaduna;
  3. Samuel Nwankwo & Ors. Vs. FCE (Technical) Umunze & Ors- Suit No. FHC/AWK/CS/95/2009, Federal High Court Awka;
  4. Moses Braimoh & Ors Vs. Nigeria Railway Corporation- Suit No. FHC/L/CS/169/2006;
  5. Drafting of contract documents, legal opinions, etc: These are handled as they arise.

Status of all cases, concluded and ongoing.

The following cases were concluded and there are no appeals arising from them:

  1. Christian I. Yare vs. National Salaries, Incomes and Wages Commission Appeal No: SC/254/2005 – Supreme court
  1. Olusola Sunday Aina vs. Border Communities Development Agency; National Salaries, Incomes and Wages Commission; and Attorney General of the Federation and Minister of Justice (Suit No: CV/479/11); NICN/ABJ/234/2012
  2. Amalgamated Union of Public Corporations, Civil Service Technical and Recreational Services Employees (AUPCTRE) & Comrade Akogun Ekundayo vs. National Theatre of Nigeria; Alh. Kabir Yusuf (General Manager/CEO of National Theatre; National Salaries, Incomes and Wages Commission; and The Accountant General, Federal Republic of Nigeria Suit No: NICN/LA/149/2014
  3. Adetoro Rashidata & 431 Ors. (For themselves and as representatives of members of staff disengaged from Federal Polytechnic Bida under the Civil Service reforms) vs. Federal Polytechnics Bida & 5 Ors. Suit No: NICN/ABJ/387/2015.
  4. Senior Staff Association of Nigerian Universities vs. Federal Ministry of Education and National Salaries, Incomes and Wages Commission Suit No: NICN/ABJ/82/2016

The Commission was subpoenaed to testify in several cases, including:

  1. Moses Braimoh & Ors vs. Nigeria Railway Corporation – Suit NO: FHC/L/CS/169/2006
  2. Dr. Gbolagunte vs. National Research Institute for Chemical Technology – Suit No: FHC/KD/CS/22/2009
  3. FRN vs. Prof. Adebiyi Daramola and 1 other Charge No: AK/4C/2017 (HC 9, Akure)
  4. FRN vs. Senator Adeseye Ogunlewe & 2 Ors. Charge No: AB/EFCC/03/2016 (HC 3, Abeokuta)

Pending cases:

i Samuel Nwankwo &120 Ors vs. Federal Collage Of Education (Tech.) Umunze & 8 Ors. CA/E/742/2017 – Court of Appeal Enugu;

ii National Salaries, Incomes and Wages Commission vs. The Trade Unions Members of the Joint Health Sector Unions & Federal Ministry of Health (JOHESU) CA/A/391/M/2019 – Court of Appeal Abuja

iii Dr. Solomon O. Esemude & 11 Ors vs. The Executive Governor of Edo State & 4 Ors CA/AK/8B/16 – Court of Appeal Akure.

iv Tajudee Okeshola & 3Ors vs. Ministry of Mines and Steel & 4 Ors. NICN/JOS/5/2014.

v Chief Temple Ubani & 15, 454 Ors vs. Federal Ministry of Power & 3 Ors. NICN/ABJ/210/2016.

vi Oluwole Olatunji Kolade vs. The Industrial Training Fund Governing Council & 2 Ors. NICN/LA/198/2017

vii Yusuf Abdullahi & Ors vs. PTAD & Ors. NICN/ABJ/97/2019

viii Dr. O. J. Ugochukwu & Ors vs. Minister of Health & Ors. NICN/EN/46/2017.

ix Incorporated Trustees of Kingdom Human Rights Foundation Int’l vs. The President Federal Republic of Nigeria & 44 Ors. NICN/ABJ/286/2018

x Incorporated Trustees of Kingdom Human Rights Foundation Int’l vs. Josiah Biobelemoye (President JOHESU) & 7 Ors. NICN/ABJ/138/2018

xi Adeleye Julius Olufemi & 69 Ors vs. Federal Ministry of Education; National Salaries, Incomes and Wages Commission; and The Governing Council, Obafemi Awolowo University, Ile-Ife Suit No: NICN/IB/53/2019.

Functions are under SRVICOM. Click here to navigate there.

Internal Audit is an independent appraisal activity within the Commission for the review of operations as a service to management. It is a management control which functions by measuring and evaluating the effectiveness of other controls.

Internal Audit Unit reports to the management of the Commission to reflect the following:

  • The accuracy, reliability, cost of maintenance and usefulness of the entity’s recording, accounting and control procedures;
  • The efficiency and effectiveness with which the Commission carries on its operations;
  • The adequacy of its procedures;
  • The extent of compliance with laid down procedures; and
  • The scope for taking remedial action.

FUNCTIONS

The Internal Audit Unit of the Commission has the responsibility to review, examine, evaluate, and report on:

  1. The soundness, adequacy, and application of internal control;
  2. The extent of compliance of the activities of the Commission to the established framework of internal control;
  3. The extent to which the assets of the Commission are accounted for and safeguarded against losses from fraud and other irregularities, waste, extravagance, inefficiency and other abuses;
  4. The economy, efficiency and effectiveness of the operations of the Commission; and
  5. The accuracy and integrity of the accounting and management information generated within the Commission.

INDEPENDENCE OF INTERNAL AUDIT

To enable the Internal Audit Unit to fulfill the responsibilities set out above, it shall operate with independence. To achieve this:

  1. The Head of the Internal Audit has direct access to the Accounting Officer as well as all the Directors or other departments.
  2. The Internal Audit Unit is independent of all financial systems operating within the Commission and is not involved in any of its processes
  3. The Head of the Internal Audit Unit has the right of reporting, unedited and under his signature directly to the Accounting Officer.

HEAD OF UNIT

Arum, J. S. – Chief Accountant – Head, Internal Audit Unit

ACTIVITIES

  1. Preparation of Annual Audit Program.
  2. Preparation of Audit Guide
  3. Initiating appropriate policies that enable the efficient and effective operation of the Unit.
  4. Attending to management and other ad-hoc meetings on behalf of the Unit.
  5. Prompt rendition of statutory and management reports- monthly, quarterly, half-yearly, and yearly reports.
  6. Liaising with Office of the Accountant-General of the Federation for the update, from time to time, on policy issues relating to Internal Audit operations.
  7. Initiating investigation into issues relating to criminal misappropriation and other gross financial mismanagement.
  8. Other duties that may be assigned from time to time by the management of the Commission.